Depending on what time of the year that your wedding date falls on, there are unfortunately some factors that may cause your guests to feel uncomfortable throughout the duration of your wedding ceremony and reception. In addition, depending on your meal choices and the accommodations your venue provides, some guests may feel unwelcome or unwanted. These facts are critical to acknowledge during the wedding planning process in order to ensure that your closest family and friends will be stress-free throughout the entire day- and although the wedding day is in fact ALL about you and your new spouse; if your guests do not feel at ease, the overall setting and mood can be negatively altered quite easily.
Here are some topics of concern that we think are extremely important to address during the wedding planning process in order to avoid making your guests uncomfortable on the big day:
DIETARY RESTRICTION CONCERNS
It’s no secret that there are many dietary restrictions among all ages of people in this day and age. The best thing to do first is to find out how many of your guests have dietary restrictions such as: vegetarian, vegan, gluten-free, or dairy-free. After getting a total count, make sure to communicate with your catering vendors directly in order to develop a meal selection that will best fit the dietary restrictions among all your guests. You really do not want these guests leaving with an empty stomach at the end of the night and more importantly- you do not want these guests feeling like their dietary restrictions are a burden to you.
Here’s a simple RSVP card layout idea to ensure that your guests receive a meal within their dietary restrictions. We suggest also providing a space for guests to write additional concerns such as: gluten-free, dairy-free, tree nut-free, etc.
This topic is typically the number one concern for the bride and groom. Since most couples know their wedding date at least eight months in advance, there is plenty of time to brainstorm ideas for keeping your guests cooled off or warmed up depending on the date of your big day.
For spring and summer weddings, it’s best to come prepared to both your ceremony and reception venues with some umbrellas and maybe even some paper fans, depending on humidity trends in your wedding location. It is also extremely important to consider implementing a water station at your outdoor ceremony or reception for guests to cool off quickly and beat the heat. This idea is simple, inexpensive, and easily customizeable to match your wedding decor and theme.
Source: Style Me Pretty
Get creative and customize your complementary water station! There are so many inexpensive and unique ways to dress up this simple addition to your ceremony or reception.
When planning your fall or winter wedding, its best to consider some ways to cozy-up your guests. If your wedding reception venue offers a patio, consider bringing some fleece blankets for your guests to cozy up in.
We absolutely love this idea that our past clients, Courtney and Amy, used at their wedding reception, here at Boulder Country Club in September 2015. Even in the early warmer fall days, late nights can get quite chilly. Encourage your guests to stay longer and mingle outside together by providing cozy blankets like these!
Another great idea that will surely keep your guests warm into the late night hours is a hot cocoa station. If you’re already planning on utilizing a coffee station during your wedding reception, hot chocolate is a great addition to consider. Both the kids and adults will undoubtedly love this idea!
Source: Budget Fairy Tale
Who doesn’t love the idea of a fully customizeable hot cocoa station? There are so many fun toppings to consider. For appeasing to the adults at your reception, you could also consider adding a carafes of liqueurs such as Bailey’s, Peppermint Schnapps, Kahlua, or RumChata.
This topic is unfortunately often overlooked during the wedding planning process. During site tours of your wedding ceremony and wedding reception venues, it is crucial to keep in mind what challenges your guests with limited mobility or general disabilities may face while attending your special day.
If you pick an outdoor ceremony venue, will your guests with disabilities be able to make it from the parking lot to your ceremony with ease? If not, it would be beneficial find a better suited venue or to ask the on-site venue representative or wedding coordinator what types of accommodations are available for these guests. The same question goes without saying at your wedding reception venue as well. There are often simple solutions to accessibility concerns- sometimes it just takes some thinking outside of the box!