How To Comfortably Accommodate All Your Guests On The Big Day

Depending on what time of the year that your wedding date falls on, there are unfortunately some factors that may cause your guests to feel uncomfortable throughout the duration of your wedding ceremony and reception. In addition, depending on your meal choices and the accommodations your venue provides, some guests may feel unwelcome or unwanted. These facts are critical to acknowledge during the wedding planning process in order to ensure that your closest family and friends will be stress-free throughout the entire day- and although the wedding day is in fact ALL about you and your new spouse; if your guests do not feel at ease, the overall setting and mood can be negatively altered quite easily.

Here are some topics of concern that we think are extremely important to address during the wedding planning process in order to avoid making your guests uncomfortable on the big day:

DIETARY RESTRICTION CONCERNS

It’s no secret that there are many dietary restrictions among all ages of people in this day and age. The best thing to do first is to find out how many of your guests have dietary restrictions such as: vegetarian, vegan, gluten-free, or dairy-free. After getting a total count, make sure to communicate with your catering vendors directly in order to develop a meal selection that will best fit the dietary restrictions among all your guests. You really do not want these guests leaving with an empty stomach at the end of the night and more importantly- you do not want these guests feeling like their dietary restrictions are a burden to you.

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Source: Pinterest
Here’s a simple RSVP card layout idea to ensure that your guests receive a meal within their dietary restrictions. We suggest also providing a space for guests to write additional concerns such as: gluten-free, dairy-free, tree nut-free, etc. 

 

WEATHER CONCERNS

This topic is typically the number one concern for the bride and groom. Since most couples know their wedding date at least eight months in advance, there is plenty of time to brainstorm ideas for keeping your guests cooled off or warmed up depending on the date of your big day.

For spring and summer weddings, it’s best to come prepared to both your ceremony and reception venues with some umbrellas and maybe even some paper fans, depending on humidity trends in your wedding location. It is also extremely important to consider implementing a water station at your outdoor ceremony or reception for guests to cool off quickly and beat the heat. This idea is simple, inexpensive, and easily customizeable to match your wedding decor and theme.

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Source: Style Me Pretty
Get creative and customize your complementary water station! There are so many inexpensive and unique ways to dress up this simple addition to your ceremony or reception.

When planning your fall or winter wedding, its best to consider some ways to cozy-up your guests. If your wedding reception venue offers a patio, consider bringing some fleece blankets for your guests to cozy up in.

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We absolutely love this idea that our past clients, Courtney and Amy, used at their wedding reception, here at Boulder Country Club in September 2015. Even in the early warmer fall days, late nights can get quite chilly. Encourage your guests to stay longer and mingle outside together by providing cozy blankets like these!

Another great idea that will surely keep your guests warm into the late night hours is a hot cocoa station. If you’re already planning on utilizing a coffee station during your wedding reception, hot chocolate is a great addition to consider. Both the kids and adults will undoubtedly love this idea!

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Source: Budget Fairy Tale
Who doesn’t love the idea of a fully customizeable hot cocoa station? There are so many fun toppings to consider. For appeasing to the adults at your reception, you could also consider adding a carafes of liqueurs such as Bailey’s, Peppermint Schnapps, Kahlua, or RumChata.  

ACCESSIBILITY CONCERNS

This topic is unfortunately often overlooked during the wedding planning process. During site tours of your wedding ceremony and wedding reception venues, it is crucial to keep in mind what challenges your guests with limited mobility or general disabilities may face while attending your special day.

If you pick an outdoor ceremony venue, will your guests with disabilities be able to make it from the parking lot to your ceremony with ease? If not, it would be beneficial find a better suited venue or to ask the on-site venue representative or wedding coordinator what types of accommodations are available for these guests. The same question goes without saying at your wedding reception venue as well. There are often simple solutions to accessibility concerns- sometimes it just takes some thinking outside of the box!

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Caitlyn and John

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Caitlyn and John came into the Boulder Country Club early last year to look at the club for their wedding ceremony and reception. Very quickly they decided that the Boulder Country Club was the place for them and they booked with us that day for their September wedding!

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~Getting Ready~

~Ceremony~

~Cocktail Hour~

~Reception~

~Toasts~

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~Cake Cutting~

Congratulations Caitlyn and John!!

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Photo Credit: Mallory Munson Photography

Lauren and Craig

A look into Lauren and Craig’s beautiful summer wedding in August 2016!

Getting ready in the Boulder Country Club bridal suite

Their ceremony took place out on the Boulder Country Club lawn with a beautiful arch piece and rug for their decor

Their ceremony was absolutely beautiful!

And Lauren made a beautiful bride!

And then the reception began upstairs in the banquet space at the Boulder Country Club where Lauren picked out the most stunning decor of old rustic pots, flowers and candles with different fabrics wrapped around them

This couple was truly loved by everyone at their wedding and we absolutely adored working with them!

Congratulations to Lauren and Craig and we wish them both the best of luck!

Photo Credit:

Jo Julia Photography www.jojuliaphotography.com / IG: @jojulia

Maria and Peter: November 7th, 2015

This past November Maria and Peter were married and held their reception here at the Boulder Country Club.

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The Bridal Party got ready here at the Boulder Country Club in our bridal suite then went to the church for the ceremony.

The weather turned out to be perfect for their early November wedding right when all the leaves were just starting to fall.  Their photographer Erin L. Cox was able to capture some of the most stunning photos of them outside on our ceremony lawn.

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The colors Maria choose to use for her reception and floral arrangements were absolutely stunning together both inside and outside of the venue!

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Congratulations to this amazing couple that we were so lucky to get to know! We all here at the Boulder Country Club wish you the best of luck!

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And a very special thank you to the vendors that helped bring Maria’s dream wedding to life!

Photographer: Erin L. Cox Photography

Florist: Autumn McMurren at Sturtz and Copeland

A Whimsical Woodland Wedding

 

We are so excited to see Kat and Nick featured on The Knot, make sure to check it out! It was such a pleasure to get to know this couple and to work with them here at the Boulder Country Club! And a very special thanks to all the vendors that helped make their day truly special!

Photography – Dawn Sparks Photography
Bouquet/Flowers – Perfect Petal Denver
Event Coordinator – Calluna Events
Dress – Anna Be
Lighting – LMD Productions
Rentals – Event Rents
Desserts – Kim and Jake’s Cakes
Photo Booth – Magnolia Photo Booth Co.
Band – Eufórquestra
Calligraphy – Manzanita

Don’t Forget About The Chairs

Don’t make the mistake and overlook chairs for your wedding ceremony and reception. Such a small touch can dress up your wedding instead of buying tons of decor. Most venues provide the basic hotel stacking chairs for banquets and most the time they are ugly and don’t match your wedding theme.  Here are some different chairs that may dress up your wedding and pull everything together. Some are from weddings that were held here at the Boulder Country Club and some are photos from other weddings at other venues that we found on Pinterest and fell in love with.  All are such unique ways to make your wedding an event everyone will remember.

If your venue provides hotel stacking chairs you can always buy or rent chair covers and sashes to help hide those loud patterns or torn up fabric. The sash can also help pull out your wedding colors and add to the theme of your wedding.

Purple Wedding Reception

(Photo Credit: Jamie Beth Photography)

If chair covers and sashes aren’t you, don’t worry.  With all the event rental companies out there you can rent in different chairs to help dress up your wedding. One we love here at the Boulder Country Club is the Chivari Chairs and the best part is they come in different colors. The wonderful part about these chairs is they help open up the room so it doesn’t look too cluttered.

View More: http://dawnsparks.pass.us/kat-and-nick-wedding

(Photo Credit: Dawn Sparks Photography)

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Another great option is the wooden padded chairs that come in all different colors as well. These are great for ceremonies as well! The fun part with all these chairs is you can add a sash for a hint of color.

Yellow and Black Ceremony

Want more of a natural wooden chair, we adore the wooden X back chairs.  They are fantastic for any rustic, vintage, natural wedding theme. You can always dress the chairs up with flowers to add some color or the pads for the seats to make them more comfortable for your guests.

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(Photo Credit: Julie Afflerbaugh)

Other great options are to decorate your chairs by tying different styles of sashes, step away from your typical bow and do something that will make your wedding stand out.

Love the sash tied to the side for ceremonies!:  A unique way to tie a chair sash for a reception.:

Or you can always buy extra decor or find other fun ways to make your wedding unique! Here are some of our favorites.

Check out these simple chic wedding chair ideas for a spring or summer wedding.:  Love these chair sashes!:

 

The Wedding Planning Timeline

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12 MONTHS TO GO

  • Discuss your budget with your finace and make sure you are both on the same page
  • Draw up your guest list
  • If hiring a wedding planner, now is the time
  • Decide on a wedding date
  • Start looking at venues for the ceremony and reception and book as soon as possible
  • Send out Save the Dates

8 MONTHS TO GO

  • Create a Pinterest board to come up with what you want for your wedding
  • Book a day to go try on wedding dresses
  • Meet with several photographers and book your favorite
  • Research and reserve hotel accommodations for your guests
  • Register your gift list

6 – 8 MONTHS TO GO

  • Consider entertainment options: DJ, band and ceremony musician
  • Select your hair and makeup artist and schedule a trial 2 months before your wedding
  • Meet with your florist and go over everything you want
  • Order bridesmaid dresses and groomsmen suits
  • Start Planning your honeymoon

4 – 6 MONTHS TO GO

  • Discuss furniture options with your venue
  • Consider what rental items you need to rent in
  • Commission the creation of your wedding rings
  • Discuss your ceremony order with your officiant
  • Begin shopping for shoes and accessories

3 MONTHS TO GO

  • Send out wedding invitations
  • Schedule a tasting
  • Confirm all rental items
  • Confirm wedding day transportation

2 MONTHS TO GO

  • Write your vows
  • Go to your hair and make up trials

1 MONTH TO GO

  • Follow up with any one who has not RSVP yet
  • Prepare a list for your photographer that has all the shots and who you want in them
  • Send a list to the DJ or band with songs you want played and which songs to avoid
  • Draw up a seating plan
  • Give the venue a list of vendors and number along with a timeline

2 WEEKS TO GO

  • Have a rehearsal so everyone knows when to walk and where to stand
  • Confirm final guest count with the venue and catering

1 WEEK TO GO

  • Provide the caterer with a table plan, meal orders and place cards
  • Have final phone calls with vendors and rental companies to confirm
  • Organize place cards for the venue to put out for you
  • Relax